Member app control, automatic access provisioning and expiry synced with your membership platform, meeting room integration, and 24/7 self-service entry. CE and FCC certified. MOQ 200 units.
Co-working and serviced office access control has three requirements that differ from standard commercial office security: (1) member self-service access without staff intervention — members receive credentials automatically on sign-up; (2) automatic access expiry precisely when membership ends — no manual key collection or card deactivation; (3) flexible time-based access — day-pass members, meeting room bookings, and after-hours access all handled automatically. Trudian co-working smart locks integrate with Nexudus, Cobot, OfficeRnD, and Optix membership platforms via REST API to deliver all three. Members use the mobile app, RFID card, or time-limited PIN — their choice. The co-working operator monitors all access events from a web dashboard with real-time occupancy data.
New member signs up → access credentials sent automatically to mobile app within 60 seconds. No manual admin step. Staff time saved: 8–12 minutes per new member signup.
Membership cancelled or expired → all access revoked simultaneously across all doors within 30 seconds. No forgotten active keycards. No awkward "please return your card" conversations.
Members enter with mobile app at any hour without needing reception to be staffed. Reduces staffing cost. Members rate 24/7 access as top-3 valued benefit in co-working satisfaction surveys.
Room booked via Nexudus or OfficeRnD → lock automatically unlocks during booked hours → re-locks when booking ends. Room access limited to the person who booked it. Reduces room squatting by 90%.
Real-time occupancy count per zone. Peak usage heatmap (time-of-day × day-of-week). Member utilization reports. Helps optimize desk-to-member ratio and justify expansion decisions.
Time-limited QR code or PIN for day-pass visitors and event attendees. Valid only during specified hours. No registration in permanent user database. Automatically expires — zero cleanup required.
When a member signs up on your membership platform (Nexudus, OfficeRnD, Cobot, or others), a webhook fires to the Trudian cloud API with the member's name, email, membership tier, and start/end date. The API creates a user profile in the access control system, assigns the correct door access permissions based on membership tier, and sends a push notification to the member's mobile app with their digital key. The entire process takes under 60 seconds. No manual admin step is needed. On membership cancellation or expiry, the same webhook triggers automatic revocation of all access credentials across all doors within 30 seconds.
Yes. Members have three backup access methods if the mobile app is unavailable: assigned RFID card, personal PIN code, or if both fail, reception can grant temporary remote access via the web dashboard. Locks store credentials locally on-device — offline mode supports up to 90 days without cloud sync, so internet outages do not lock members out. The management dashboard shows real-time connectivity status for each lock so reception staff can proactively identify offline devices.
Direct integrations are available for Nexudus, OfficeRnD, Cobot, and Optix via their respective webhook and API frameworks. For meeting room booking sync, integrations with Google Calendar and Microsoft 365 allow room locks to auto-unlock during booked hours and re-lock when bookings end. For platforms not on the standard integration list, our OpenAPI 3.0 REST API with webhook support and OAuth 2.0 authentication enables custom integration in 2-4 weeks. Full API documentation and Postman collection provided to integration partners.
Day pass and event access is managed via time-limited QR codes or PINs generated by staff or automatically by the membership platform. QR codes are valid only during specified hours and for specified doors — a day pass visitor can access the main entrance and hot desk area but not private offices or server rooms. Credentials auto-expire at the end of the valid period with no manual cleanup required. QR codes are not stored in the permanent member database — they are temporary credentials that leave no long-term record. For events, bulk credential generation allows issuing hundreds of time-limited PINs or QR codes simultaneously.
The cloud dashboard provides real-time occupancy count per zone (main space, private offices, meeting rooms, phone booths), peak usage heatmap showing time-of-day by day-of-week patterns, member utilization reports showing visit frequency and duration per member, and door-level entry/exit event logs exportable to CSV or via API. For multi-location co-working operators, cross-site occupancy comparison and member mobility reports (which members visit which locations) are available in the enterprise dashboard. Occupancy data integrates with building management systems via REST API for HVAC and lighting automation based on actual occupancy.
Yes. Full white-label options include: branded mobile app (your logo, colors, and name in App Store and Google Play under your developer account), custom web management dashboard domain (yourspace.com/access), branded member onboarding emails and push notifications, and custom hardware with your logo on lock bodies and RFID cards. White-label platform setup is included with hardware orders of 100 or more units. For co-working operators building a multi-location brand, white-labeling the access experience as part of your membership product — rather than presenting a third-party app — significantly improves member experience and brand perception.
Standard B2B wholesale starts from 10 units for small co-working spaces — no minimum order for pilot installations. Cloud platform access including API integration support is included with hardware purchase at no additional setup fee. Monthly platform fee based on active door count applies after the first year. For co-working chains with 3 or more locations, enterprise pricing with volume discounts, dedicated account management, and SLA-backed platform uptime is available. OEM hardware branding starts from 100 units. Contact our co-working solutions team for a per-location cost model based on your door count and membership platform.
